Phoenix Elementary School District #1

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Grants Management Budget Specialist

at Phoenix Elementary School District #1

Posted: 10/2/2019
Job Status: Full Time
Job Reference #: 2156
Keywords: director

Job Description

JOB SUMMARY:

The Grants Management Budget Specialist provides services essential for the preparation, supervision, compliance and management of budgets by completing budgetary requirements for all Federal Programs Grants.  This role maintains and provides all necessary information for auditors, generates budgetary tracking systems and monitors schools’ allocations of federal grants. The Grants Management Budget Specialist has excellent analytical, computer, communication, and teamwork skills. The Grants Management Budget Specialist will ensure compliance and procurement requirements/procedures are followed for all Grants.

ESSENTIAL DUTIES AND RESPONSIBILITIES:   Additional duties may be assigned.

  • Under the direction of the Director, provides services essential to the preparation, supervision and management of the budgets regarding federally funded programs, and provides oversight for principals’ and program managers’ program budgets and requisitions.
  • Assists director with all reporting, applications, and completion of grant requirement, including provides all necessary information for audits, including maintaining continuous internal audits, utilizing appropriate USFR codes for all expenditures,
  • Understands regulations and requirements related to federal programs, grants and budget management, including allowable costs for the Office of Management and Budget (OMB) Circular A-87, ESSA requirements, time and effort attestations and monthly logs, supplement and supplanting requirements,
  • Tracks and prepares monthly budget reports of expenditures and requests in collaboration with principals and programs directors and maintains all documentation related to federal programs budgets, including budget totals for salaries and benefits.
  • Works closely with vendors to ensure proper adherence to procurement policies, sole source documentation, billing and invoicing of services by processing travel reimbursement requests.
  • Review, process and approve travel reimbursement requests, timecards, extra time reports, and provide other office responsibilities as assigned.
  • Effectively utilizes district technologies appropriate to the position and assumes responsibility for attending district training needed to successfully perform designated responsibilities as directed by supervisor.

SUPERVISORY RESPONSIBILITIES:

None.

 

QUALIFICATIONS AND REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION AND/OR EXPERIENCE:

  • High School Diploma or equivalent required; Bachelor’s degree preferred
  • Coursework or extensive experience (3+ years) in budget preparation, accounting, federal grants

 

LANGUAGE SKILLS:

  • Ability to write reports business correspondence, etc.
  • Ability to effectively present information and respond to questions from administrators, staff and the general public.

 

MATHEMATICAL SKILLS:

  • Ability to work with mathematical formulas (in Excel)
  • Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Rank order calculations
  • Percent spent to FY Complete

 

KNOWLEDGE, SKILLS AND ABILITIES:

  • Ability to interface effectively with other departments, school personnel, other maintenance staff, and business contacts from outside of the District.
  • Possesses and successfully uses the following skills: Excel and Visions or comparable software.
  • Ability to work with minimum supervision.
  • Ability to communicate effectively, both orally and in writing.
  • Must be able to establish and maintain effective working relationships with co-workers or district personnel.
  • Ability to meet deadlines

REASONING ABILITY:

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule from.

Physical Demands:      The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stoop, reach, stand, walk, lift, pull, push, grasp, talk, hear, see and use repetitive motions.  While performing the duties of this job, the employee may frequently lift and/or move up to 50 pounds of materials, etc.  Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus.  The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

Work Environment:   The Work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is low to moderate.

TERMS OF EMPLOYMENT

This position is treated as a full-time, non-exempt position under the Fair Labor Standards Act.

 

NOTICES

The statements in this job description describe the essential function and requirements as assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

Employees must be able to pass a pre-employment drug test and extensive fingerprint and background check.

Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, sexual orientation, gender identity gender expression, age, or national origin is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons.

PESD1 is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process contact Lauren Pagnotta, HR Coordinator, at (602) 257-6072 at least 3 days in advance.

THIS POSITION IS A GRADE 15 ON THE SUPPORT STAFF NON-EXEMPT SALARY SCHEDULE.

Salary placement range= $20.12 to $22.15 depending on experience.



Primary Location: FEDERAL PROGRAMS

Shift Type: Full-Time

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Applications will be accepted beginning
Tuesday, October 1, 2019 12:00 AM
(Mountain Standard Time)

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!