Arizona State University

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PROGRAM COORDINATOR, GRADUATE PROGRAMS

at Arizona State University

Pay: $32,663 to $43,000/year
Depends on experience
Posted: 10/4/2019
Job Status: Full Time
Job Reference #: 56033BR
Keywords:

Job Description

Program Coordinator, Graduate Programs
Arizona State University
College Of Law
Campus: Downtown Phoenix
56033BR

Job Description:
The Sandra Day O'Connor College of Law at Arizona State University seeks a Program Coordinator for its growing graduate degree programs, including but not limited to both the ground and online Master of Legal Studies (MLS), Master of Laws (LLM), Master of Sports Law and Business (MSLB), Juris Doctor Transfer, etc. The successful candidate will support the day-to-day functions of the graduate program to ensure its continued success and future growth, under the guidance of the Associate Dean of New Education Initiatives and the Director of Graduate Admissions.

Salary Range:
$32,663 - $43,000 per year; DOE

Close Date:
16-October-2019

Essential Duties:

  • Manage calls and emails regarding the different graduate degrees offered by the College of Law in a timely, efficient manner;
  • Perform various administrative duties on a daily basis, such as data entry and maintaining spreadsheets, document and word processing, packet and material preparation, photocopy and/or scanning;
  • Provide academic support services to the College of Law Graduate Program faculty;
  • Provide academic support services to the undergraduate law and business program administered by the College of Law and WP Carey School of Business;
  • Plan and execute the Graduate Program’s conferences; alumni, partner, and family events; receptions; graduation events; and select College of Law events;
  • Develop, compile and write communications for distribution;
  • Assist in recruitment efforts for the Graduate Programs;
  • Coordinate the process from development through printing and distribution for all recruitment materials;
  • Assist with the marketing and communication efforts, including on the Program’s website (content development), social media, and in student recruiting; work directly with the College of Law’s Marketing and Communications staff in promoting the Graduate Programs in University and external publications;
  • Provide support to student and alumni relations and engagement – e.g., maintaining alumni database, and coordinating outreach campaigns, etc.;
  • Support the Director in the admissions process for Graduate Program applicants;
  • Liaise with the Graduate Program student organizations;
  • Provide support to graduate programs in fundraising activities as necessary;
  • Administrative: Responsible for managing executive calendars, setting up meetings and conference calls, and related scheduling tasks; planning and coordinating travel and reimbursements; document meetings, progress, and next steps for major graduate program projects (including following up on tasks identified and assigned in meetings, etc.); handle processing of travel stipends given to current and former graduate program students to come to events;
  • Physical presence at the workplace is an essential function of this position;
  • Additional duties or special projects as assigned to support the goals of the department and/or ASU.

Minimum Qualifications:
Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications:

  • Experience in business, law, and/or higher education (2 years)
  • Demonstrated knowledge of higher education;
  • Experience working in a customer service environment;
  • Experience in organizational, event-planning, and project management skills;
  • Experience managing an executive calendar and making travel arrangements - Concur experience preferred;
  • Experience with expenditures and reimbursement processes;
  • Experience in working collaboratively with supervisors, colleagues, faculty, law school administration and external constituencies;
  • Experience in working with and around students and young professionals;
  • Experience with Microsoft Office (word, excel, outlook, PowerPoint), Blackboard or Canvas skills, PeopleSoft, and/or ACES admissions software;
  • Evidence of effective verbal and written communication skills

Working Environment:

  • Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); frequently required to stand, bend and/or kneel for varying lengths of time and walk moderate distances to perform work (25%).
  • Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
  • Ability to clearly communicate verbally and in writing, read, write, see and hear to perform essential functions.
  • Ability to operate standard office equipment such as computer (monitor, keyboard and mouse), telephone, calculator, printer, fax and copier.
  • Ability to lift up to 25 pounds without assistance.

Department Statement:
The Sandra Day O’Connor College of Law at Arizona State University is one of the country’s preeminent law schools. Ranked No. 27 nationally by U.S. News & World Report, ASU Law is a leading provider of comprehensive and personalized legal education. The law school ranks Top 20 in the nation for job placement and No. 1 in the state for student outcomes. Located in a new, state-of-the-art building in downtown Phoenix, ASU Law is steps away from the legal, political, and economic heart of Arizona. For more information, visit law.asu.edu.

ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply:
Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

To apply please go to www.asu.edu/asujobs/ see Req Id# 56033BR

Application Instructions

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