Arizona Humane Society

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Annual Giving Assistant

at Arizona Humane Society

Posted: 9/27/2019
Job Status: Full Time
Job Reference #: 1180725

Job Description

Every pet deserves a good life. We save the most vulnerable animals and enrich the lives of pets and people. Our mission is made possible with the hard work of our valued employees. We offer a friendly, professional work environment with a culture that promotes innovation, compassion and excellence.


Annual Giving Assistant


Department: Development

Location: Campus for Compassion

Status: Full-time

FLSA: Non-exempt

Schedule: Monday - Friday

Reports To: Annual Giving Officer

Supervises:  N/A


Position Overview

The Arizona Humane Society ("AHS") is seeking an Annual Giving Assistant to work in partnership with the Annual Giving Officer (AGO) to market and administer AHS' annual giving programs and support additional fundraising initiatives. This position demands attention to detail and the ability to work efficiently with a variety of computer programs.  The successful candidate will work closely with a variety of personalities with varying work styles within cross-functioning teams.


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Essential Functions

  • Monitor multiple AHS email accounts and respond in a timely manner to donor emails, telephone inquiries and written requests for annual giving program information.
  • Code incoming gifts to proper donor records and funds in AHS' donor database, Raiser's Edge, in accordance with AHS guidelines.
  • Generate, print, proof and route for signature gift acknowledgement letters for annual giving programs and general donations.
  • Manage correspondence and mailing of materials to new President's Club members.
  • Generate, print, proof and route for signature renewal and acquisition letters.
  • Facilitate annual giving benefit fulfillment and year-end mailings.
  • Manage monthly queries for prospect identification, coding and data integrity.
  • Maintain and report President's Club membership numbers and status to AGO monthly.
  • Record Circle of Friends information in Raiser's Edge database. Maintain and report Circle of Friends membership numbers and status to Individual Giving Manager.
  • Assist the Individual Giving Team with stewardship fulfillment including merging, printing and mailing communication.
  • Attend and assist with planning of President's Club & Circle of Friends donor committee meetings, events and activities, both cultivation and benefit fulfillment, to include scheduling, venue, RSVP, collateral, communication and mailing logistics.
  • Demonstrate genuine care and concern for the quality of the donors' experience to build and further relationship.
  • Steward donors during visits and tours, thank you calls, cultivation calls, stewardship calls and record notes.
  • Gather information to be used in conjunction with marketing and stewardship calendar.
  • Assist AGO with program growth and development through creativity and new ideas.
  • Assist and provide administrative support to other members of the Development Team for special events and initiatives.
  • Other duties as assigned.


Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.




Education / Certifications / Licenses:

  • High school diploma/GED
  • Bachelor's degree preferred
  • Driver's license



  • Two years of experience in a professional office setting preferred
  • High level of focus, organization, and time management.
  • High-level attention to detail, thoroughness in completing assignments, and assignment follow through.
  • Ethical, patient, and professional behavior and attitude with the ability to work under pressure.
  • Ability to read donors and translate critical details to appropriate team members.
  • Impeccable customer service skills.
  • Excellent interpersonal skills.

Knowledge / Skills / Abilities:

Language Able to speak, read, write and understand English.

Mathematical Basic

Technical Proficiency in Microsoft Office Suite. Experience in Raiser's Edge or comparable donor software preferred.



Regular attendance, punctuality and access to reliable transportation required. Must be available to occasionally flex work schedule for special events.


Work Environment / Physical Demands:

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of the job. There may be occasional wet floors, animal noises, odors, and dander.  Most time will be spent in a typical air conditioned and heated office environment.


Additional Information

The Arizona Humane Society is an Equal Opportunity Employer and a participant in the E-Verify program. Pre-employment background check and drug screening required.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

Application Instructions

Thank you for your interest with the Arizona Humane Society. We are Arizona's largest, private non-profit, animal shelter. We hire individuals with a passion to do a great job, and that have a compassion to help all animals.

Due to the high volume of applications received, candidates whose qualifications best meet the needs of the hiring department will be considered for an interview.

If you are among the highest qualified, you will be contacted to schedule an interview within two weeks of your application submission.

If you are not immediately selected for an interview, your application will be retained for a period of six months for future possible vacancies. Please do not call or email for your application status.

Please check our website often for new job opportunity posting.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.